Albury City

AlburyCity Sport and Recreation Grants 2021

Submissions closed at 4:00PM 8 October 2021 (AEDT).

AlburyCity Sport and Recreation Grants - 2021

Introduction

AlburyCity, under the 2021 Sport and Recreation Grants Program, invites non-profit community organisations to submit an application for upgrading sporting and recreational facilities within the City of Albury.

Applications are also invited for organisations wishing to develop business plans, forward planning documents or feasibility studies related to the development of their sport or to the facilities they utilise within Albury.

Applications must adhere to the guidelines as set out below. Please ensure that all questions are answered and all supporting documentation is attached. This will ensure that AlburyCity has a complete understanding of your project and will ensure that the application can be assessed with all appropriate information available. 

Organisations must contact AlburyCity’s Recreation Officer, Annie Everett at least 2 weeks prior to submitting an application.

Grant requests are not restricted to a certain amount however there is a limited funding pool of $45,000 available. 

Each application will be assessed with successful applicants being notified following the Council Meeting in December 2021.

Eligibility

  1. The applicant must be an incorporated organisation (and able to provide a Certificate of Incorporation) or be auspiced by an organisation deemed suitable by AlburyCity
  2. Applicants must not have an outstanding debt (an unpaid invoice issued by AlburyCity longer than 2 months prior to the closing date of the grant program)
  3. Projects must be for a project based in Albury. For a portable infrastructure project or planning projects, a significant portion of the applicant's activities and/or users should be based in Albury
  4. Applications for retrospective funding (projects started or completed prior to the closing date of the grant program) are not eligible
  5. Applications for maintenance costs, running costs and wages/salaries are not eligible
  6. Applications for furnishings, fixtures, floor coverings or appliances are not eligible
  7. Applications for minor equipment are not eligible
  8. Projects that are not considered to be able to be completed within the required timeframe of the grant program are not eligible
  9. An application which is not sufficiently completed and does not sufficiently meet the requirements of the guidelines for the grants is not eligible

Guidelines and Criteria

1.  The applicant contribution can be a combination of cash, in-kind donations or voluntary labour

  • At least 50% of the total cost of the project as assessed by Council will need to be provided by the applicant
  • At least 25% of the total cost of the project must be a cash contribution from the applicant
  • Voluntary labour is valued at $30 per hour (includes GST) for basic labour and $80 per hour (includes GST) for skilled trades
  • Projects where an applicant can contribute a significant amount of the project cost through in-kind or voluntary labour may be eligible for funding, however the grant amount will be in proportion to the amount of cash contributed by the application. No more than 200% of the total cash contribution of the applicant will be awarded in a grant
2.  Council will consider applications for the purchase of major items of equipment.
 
3.  Generally, higher priority will be given to projects:
  • Where multi-purpose or flexible usage is planned
  • Which will be used by and are accessible to a wide cross section of the community
  • Which are developed in response to expressed or obvious local recreation needs
  • Which are supported by Council and the community
  • Where the applicant has demonstrated their long term viability through either consistent historical use of a facility, a long term tenancy arrangement or where a long term management plan is in place.
  • Where the applicant has demonstrated significant community development initiatives such as being a Good Sports club
  • That promote health and safety, sun smart principles or environmental causes
4.  Generally, grant applications will receive a lower priority if:
  • The project is for a private facility
  • The project is of a commercial nature
  • The project is associated with a licensed premises
5.  Where applicable, the governing body of the applicant should provide a written endorsement of the application. Where applications are received by multiple organisations from within a single governing body, that governing body may be required to advise Council of their priorities in respect to those applications.
 
6.  The applicant will undertake to complete the project by the Project Completion Date - 31 January 2023.
 
7.  The applicant understands that funds will be made available following completion of the project. The applicant will be required to pay all invoices for the project and provide copies of paid invoices with the completed Acquittal Form. AlburyCity will not make payment to contractors.
 
8.  If the project is to be completed in stages, details of the stages are to be included in the application.
 
9.  The Funding Agreement will stipulate supervision and reporting requirements for the completion of your project.
 
10.  Council reserves the right to cancel the grant where undertakings in the completed application, these guidelines and the Funding Agreement are not completed to the satisfaction of Council staff.
 
11.  Should a Development Application or Construction Certificate be required, the applicant will be responsible for completing these obligations. It is not a requirement to have submitted a Development Application prior to submitting your grant application however the applicant should be aware of the requirements of doing so prior to submitting an application.

GST Information

Please note that there may be a GST component applicable under this grants program. All costs provided in the application (including quotes) must include GST.

Assessment of Applications

All applications will be assessed by AlburyCity staff for their eligibility and quality of application with recommendations made to the Sports Albury Advisory Committee meeting scheduled on 17 November 2021.

The final decision on the grant applications will be made by the full Council at the December Council Meeting. Applicants will be formally notified following this meeting.

Successful Applications

Following notification of a successful grant application, the applicant will be sent a Funding Agreement which must be completed in full to finalise the grant funding.

The applicant will be responsible for undertaking the project in accordance with the conditions of the grant and the Funding Agreement.

Following completion of the project, the applicant must submit a completed Acquittal Form. AlburyCity may require a site visit to the project location prior to approving the payment to be made.

Following confirmation from AlburyCity staff that the project has been completed, payment will be forwarded to the applicant in accordance with the Funding Agreement.

Further Information

Should any assistance, advice or further information be required, please contact:

Annie Everett

Recreation Officer

Parks and Recreation

Ph: (02) 6023 8179

M: 0427 573 562

E-mail: aeverett@alburycity.nsw.gov.au   

Technical notes for using the online SmartyGrants system

BEFORE YOU BEGIN

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the guidelines, deadlines, or questions in the form, please contact AlburyCity's Recreation Officer on (02) 6023 8179 during business hours or email info@alburycity.nsw.gov.au with a reference to your applicant number and 'AlburyCity Sport and Recreation Grants'.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button at the bottom of the application navigation panel.

SUBMITTING YOUR APPLICATION

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

SPELL CHECK

Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings